Managing Multiple Projects

Krokanti Tasks uses a two-level hierarchy to organize your work: Spaces contain Projects, and projects contain tasks.

Understanding when to use spaces vs. projects helps you set up a system that scales.

Spaces vs. Projects

Spaces are the top-level containers. Think of a space as an area of work — a team, a client, or a major domain of your life.

• Your personal space is created automatically when you sign up
• Team plan users can create additional spaces and invite members
• Each space has its own members, roles, and settings

Projects live inside a space. A project is a specific body of work within that space.

• One space can contain many projects
• Free plan: up to 3 projects per space
• Pro/Team plan: unlimited projects

When to Create a New Space vs. a New Project

Create a new project when:

• You're starting a new deliverable within the same area (new feature, new client campaign)
• The work has a distinct set of tasks and statuses
• The same team will be working on it

Create a new space when:

• You're working with a completely different team or group of people
• The work area is fundamentally separate (e.g., "Client Work" vs. "Internal Tools")
• You want different member permissions for different areas

Project Views

Each project has four views. You can switch between them anytime without losing data:

• Kanban — drag-and-drop cards in columns by status (default)
• List — tabular view, sortable by any column
• Calendar — tasks plotted on a calendar by due date (Pro+)
• Gantt — horizontal timeline from start date to due date (Pro+)

Set a default view per project in the project settings.

Managing Project Statuses

Each project has its own status columns. You can:

• Rename a column by clicking the ⋯ menu in the column header
• Reorder columns by dragging the column header
• Add a new column with the "+ Add list" button at the right of the board
• Delete a column (tasks in it will be unassigned from that status)

Archiving Projects

When a project is complete, archive it instead of deleting it. Archived projects:

• Disappear from the sidebar
• Are preserved with all their tasks
• Can be unarchived from Space Settings if needed

To archive: open the project's ⋯ menu in the sidebar → Archive project.